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Information for Staff: Inter-Library Loans

Introduction

What is an Inter-Library Loan?

If you need to consult an item for your research or teaching that is not available in the library, it may be possible to request a copy using the Inter-library Loans service.  This means that we request items from the British Library which we then lend to you in the case of a book, or provide you with a copy of the journal article.  We charge a small fee for the service.

Inter-Library Loans

Who can request an Inter-Library Loan?

Members of Bradford College staff can request an ILL as long as it relates to the subject area you are researching or teaching in College.  If you have any overdue books or outstanding fines you will need to clear these before we can process your request.

You can have up to five ILL requests ongoing at any one time. In order to request an item using the ILL service you will need to enroll yourself on the moodle course [login required].

What can be requested as an Inter-Library Loan?

An ILL can be either for a book or journal article.

  • Books sent from the British Library will be issued to you at the Library Information Desk.
  • Journal articles will be provided as a photocopy.

We can only request books or articles which are unavailable in the Library. We will not make an ILL request for an item because it is out on loan.  If there are two articles you requite from the same issue of a journal then you should make a request for complete journal using the Book Request form. 

For  information on accessing Thesis or Dissertations, please refer to the relevant tab below.

How much does an Inter-Library Loan request cost?

For the first ten ILL requests there will be a £2.00 charge for each item, whether it is for a book or a journal article. This will be added to your Library account once the request has been made.

The cost of renewing an item is £5.00 for each successful renewal.

Due to the high cost of Inter-library loans, if you have previously requested ten ILLs within an academic year the charge for additional requests goes up to £15.00 for a book request and £12.00 for a journal.  Uncollected ILLs will incur the full cost of the request, which is £15.

 

First 10 Requests

Further Requests

Journal Article

£2.00

£2.00 + £10.00

Book Loan

£2.00

£2.00 + £13.00

Renewal

£5.00

£5.00

Non -Collection

£13.00

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Any charges relating to ILLs will be added to your Library record and can be checked by logging into your account on the Library Catalogue. You can pay these charges using the self-service machines located in the Library.

The Library use this charging structure because it is charged for every request it makes, even if those requests are not successful.
This charging structure is intended to allow Members of College to be able to order a reasonable number of ILLs throughout the academic year at minimal cost, with the Library initially subsidising the majority of the fee for the first 10.
We want to encourage the use of the ILL service we wish to ensure that it is used productively and help ensure that only items which are essential are requested.
Library reserves the right to withdraw the ILL service and to change the price structure without prior notice.

How do I request a book?

If a book you require is not available in the Library then you wish to request it using the Inter-Library Loan service.

To request an ILL you will first need to enroll yourself on the Inter-Library Loan Moodle course [login required].  Once you have enrolled you will be able to request an ILL by completing the book request form.

When you submit the form, it will be sent to a librarian to be checked.  If any of the information is incorrect, or we can cannot identify the book you require, we will contact you by your College e-mail account.  Once we have checked all the information is correct and that it is held by the British Library for Remote Supply we will process your request.

If the British Library are able to supply the item to us then it will usually be made available on an initial 4 week loan.

How do I know if the British Library has the item I want?

Bradford College Library service will only borrow items for Inter-Library Loan from the British Library. You can see if your book is available from them by using the link below to search their catalogue.  Use the Remote Supply option from the dropdown menu next to the Search button.

Link to British Library website

Search the British Library Explore the British Library containing over 12 million items.

How long does it usually take a book to arrive?

A requested book will usually arrive at the Hockney Library within two working weeks, depending on availability in the British Library. 

How will I know when my book has arrived?

The Library Services will e-mail you as soon as your book arrives. This e-mail will be sent to your College e-mail account.

Please check your College e-mail regularly after you have made your request as if an item is not collected we charge a fee to cover administration costs.

Where do I collect the ILL from?

Once you have been notified that your ILL has arrived then you can collect it from the Library Information Desk on the second floor of the David Hockney building. 

How long can I keep my book?

The standard loan period for an ILL is 4 weeks which begins from when we confirm it's arrival.

We recommend you regularly check to see if the ILL has arrived so you can promptly collect it.

Can I renew my book?

If you wish to extend the length of loan for your ILL then you will need to submit a request before the given due date.

It is recommended a request is made at least two days before the due date as we have to contact the books supplier and have any loan extension agreed.

Renewals of ILL cannot be guaranteed, as the books are not our property, and the supplier does not need to give a reason for their decision.

There is a renewal charge of £5.00 which will be added to your Library Account when the renewal is successful.

Where do I return my book when it is due?

Please return your item to the Library Information Desk when it is due back and do not return it using the self-service kiosks.

What if I fail to return my ILL on time?

If you do not return your ILL on time you will be charged a fine of 50p for every day it is late.

If you retain the item for a week after it is due then you will be blocked from borrowing any further items from the library and from renewing any items you have on loan.

If you lose the ILL, or if it becomes very overdue, the book will be declared lost and you will be expected to prove a replacement for it.

Any charges would include the cost for the item plus an administration fee, which would be set by the British Library (or supplying institution) and would be non-refundable should the book be returned at a later date.

What does a book request cost?

First 10 Requests

Further Requests

Renewals

Book Loan

£2.00

£2.00 + £13.00

£5.00


If you do not collect any of the initial ten ILLs requests then the additional cost of the request will be passed on to you.

This will result in £13.00 will be added to your Library account.

ILL Book request Form

  You will need to have enrolled on the ILL Moodle course before you will be able to access the request form.

CLICK HERE or on the image to access the Inter-Library Loan Book request form on Moodle.

How to request a journal article?

If you require a article from a journal that is not available in the Library electronically or physically, then you may want to request it using the Inter-Library Loan service.

In order to request an item using this  service you will need to enroll yourself on the Inter-Library Loan Moodle course [login required].  You can then request an ILL by completing the journal article request form.

When you submit the form, it will be sent to a librarian to be checked. If we find any of the information is incorrect, or we can cannot identify the article that you require, we will contact you by your College e-mail account.

Once we have checked all the information is correct and that it is held by the British Library for Remote Supply we will order it.  If the British Library are able to supply the article it will be sent to us as a photocopy and you can collect it from the Library Information Desk.

You can only request a single article from an issue of a journal. If you want multiple articles from the same issue you will need to request the entire issue using the book Inter-Library Loan form.  Any complete journal requested by Inter-Library Loan will be for reference and will only be available for consultation in the David Hockney Library.

 

How do I know if the British Library has the item I want?

The Library service only borrows items for Inter-Library Loan from the British Library. If you want to see if your journal is available for Inter-Library Loan from the British Library you can search their catalogue.  Use the Remote Supply option from the dropdown menu next to the Search button.

Link to British Library website

Search the British Library Explore the British Library containing over 12 million items.

How long till my article arrives?

A requested book will usually arrive at the Hockney Library within one working week, depending on availability in the British Library.

Can I get a copy of an article for Teaching Purposes?

If you need a copy of an article for Teaching Purposes it is possible to request one using the Copyright Fee Paid service. This will allow us to get a copy of an article that Bradford College Library Service can scan and placed upon a single Moodle course so that it can be consulted by students.

What does a journal article request cost?

First 10 Requests

Further Requests

Journal Article

£2.00

£2.00 + £10.00

ILL Journal request Form

 

You will need to have enrolled on the ILL Moodle course before you will be able to access the request form.

CLICK HERE or on the image to access ILL Journal request form on Moodle.

Requesting a Thesis or Dissertation.

If you would like to access a Thesis or Dissertation you must personally request it directly from the British Library using their EThOS service.

Ethos E-Theses online Service

EThOS is freely available to search but you will need to register if you wish to request or download any you wish to look at.

There is no cost if what you require has already been scanned and is identified as readily available. There may be alternate delivery options available but these may have a cost attached and the dispatch and delivery period may vary.

If the item you require has not yet been scanned then there may be a cost attached to any request. The scanning costs will vary from item to item as it will be dependent on the source institution. The speed of the item's availability may also be interminable as the suppling institution will have to digitise the item before it can be distributed.

There may be some theses which are not available from an institution through EThOS but instructions on how to make a request for these will often be provided.

Requesting a Thesis or Dissertation.

If you need a copy of an article for Teaching Purposes it is possible to request one using the Copyright Fee Paid service. This will allow us to get a copy of an article that Bradford College Library Service can scan and placed upon a single Moodle course so that it can be consulted by students.

Please contact the Academic Liaison Librarian for your subject area for more details. To check which Academic Liaison Librarian is responsible for your subject please click here.

First 10 Requests

Further Requests

Journal Article

£2.00

£2.00 + £10.00

Book Loan

£2.00

£2.00 + £13.00

Renewal (Books only)

£5.00

£5.00

Non -Collection

£13.00

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